Florence, Rome and Siena
Capitals of Europe
McGill University

Cancellation and Withdrawal Policy

Cancellation or Termination of Programs

If a program is subject to cancellation for insufficient enrollment or any other reason, the circumstances under which cancellation will occur must be disclosed in the application materials sent to prospective students.
The following conditions must be met:
1. For cancellation that occurs after a deposit has been paid, the program director must use his or her best efforts to make arrangements for each student enrolled to attend a similar program, if the student so desires.
2. If the program is canceled, all money advanced by the student shall be refunded within twenty (20) days after the date of cancellation.
State Department Advisories
1. Consular Information Sheets
  1. As part of the registration materials for the program, the school shall supply the U.S. State Department Consular Information Sheet for the country(ies) in which the program will be conducted; “Areas of Instability” must be included. If the Consular Information Sheet is revised during a program to announce an “Area of Instability” in the region in which the program is being conducted, the updated information must be distributed promptly to students.
  2. If the program is held in an “Area of Instability,” students must be permitted to withdraw upon learning that the site has been declared to be such an area. Students shall be refunded fees paid except for room and board payments utilized prior to the date the site was declared an “Area of Instability.”
Travel Warnings
1. If, prior to the commencement of a program, a U.S. State Department Travel Warning is issued for the country(ies) in which the program will be conducted, all registrants must be notified promptly of the warning and be given an opportunity to withdraw from the program. Students who withdraw shall receive a full refund of all monies advanced within twenty (20) days after withdrawal. In the event of program is canceled, students shall receive a full refund of all monies advanced within twenty (20) days after the cancellation.
2. If, during the course of a program, a U.S. State Department Travel Warning is issued for the country(ies) in which the program is being conducted, students must be notified promptly of the warning and given an opportunity to withdraw from the program. Students who withdraw must be refunded fees paid except for room and board payments utilized prior to the date of withdrawal. If the program is terminated, students shall be refunded fees paid except for room and board payments utilized prior to the date the Travel Warning is issued.

If a registrant cancels prior to commencement of the program, the refund will be 100 percent of the tuition less the registration fee. A student withdrawing without completing the course is not automatically entitled to a tuition refund. If, however, the student has submitted a written request to the Associate Dean of Academic Affairs, who certifies that withdrawal is “for cause and without prejudice,” then the following tuition adjustment will be made in accordance with federal regulations:

If a registrant withdraws during the first week of the program, the refund will be 70 percent of the tuition less the registration fee.
If a registrant withdraws during the second week, the refund will be 30 percent of the tuition less the registration fee.
Withdrawals beyond the second week do not receive a refund.