Speakers Trust Meeting — Thursday, October 11, 2007

Minutes

1. Call meeting to order:
   1. President calls meeting to order and introduces main topic for the evening, the Chess Club's grant application.
      
      
2. Attendance:
   1. Present:
      Jeffry Johnson — P
      Justina Uram — VP
      Tara Walsh — Secretary and Treasurer
      Constance Gadell-Newton
      Mai Nguy
      Terrence Burke
      Tabitha Chedekel
      Bianca Oden
      Crystal West
      Taisha Chambers
      Matthew Muckler — (per pro. chairman)
      Jose Fanjul — P SBA
   2. Absent:
      Jennifer Winston
   3. Quorum established
      
      
3. Opening remarks by President and Comments by Trustees/Board:
   1. We need to reschedule are next meeting because the Chess Society speaker falls on this date.
   2. Jeff sent grading criteria that members should consider for grant applications.
   3. Kuan from the Chess Society cannot be here; he has class until 7:00.
      
      
4. Consideration of Grant Applications:
   1. Chess Society
      1. Issues concerning this grant application include the high price of food, the two night hotel stay, and the timing of the event.
      2. However, due to the speaker's scheduling and generosity it appears that the two nights are necessary.
      3. During the time of this event there is an evidence class taking place at UP.
      4. It is possible that the professor will let the students out of class early to see the speaker; Jose will see if Dean Elkin can help with this matter.
      5. We don't want to push the time back because a later time will interfere with dinner; furthermore, the speaker needs to get sleep to get up and drive the following day.
      6. Food will probably come from Giant; because there are two locations and this is supposed to be a “nice” event, the price is slightly steeper than average.
         1. It is better to have more food than not enough food.
      7. Taisha suggests the following:
         1. $300 for travel
         2. $ 650 for food
         3. Posters can be provided by school
         4. The funds will be contingent on the group's efforts to advertise to community/schools, evidence and, criminal law classes
      8. It is concluded that keeping the current scheduled time is the best option at this point.
      9. Looking at items individually:
         1. Travel — $60
         2. Hotel — $250
         3. Marketing — No funds will be dispersed for marketing because this will be carried by the school
         4. Reception costs — $400 ($200 for Carlisle and $200 for UP)
         5. Total — $710
         6. Must advertise to criminal procedure, criminal law, and evidence classes.
      10. Motion for $710 — unanimous
          
          
5. Any other Business:
   1. We have received a few other requests
   2. Amala wishes to have an event at the end of the month dealing with the American bar association student division; she must coordinate an event to retain the position she currently holds; this will deal with homeless persons.
   3. Suggestion that November would probably be better for another speaker; we have a lot going on at the end of October
   4. Jodie Solomon from the Speakers Bureau coordinates speakers events nation wide. Jeff received a breakdown of some costs. Some possibilities include:
      1. Dean Stein and Enrique Morones — Immigration — $7,500 plus expenses
      2. Belinda Bugler and Mary Hallan-Fiorito — Abortion — $7,500 plus expenses
      3. Spencer Overton — Democracy — $7,500 plus expenses
         
         
6. Next Meeting:
   1. The next meeting will be November 1
      
      
7. Adjournment:
   1. President adjourns meeting.