Critical Information for Organization Leaders & Applicants

Karlisma Souders, Director of Business Services, has provided the following information in order to streamline the planning of future speakers. Unless otherwise noted, organizations planning events should contact Ms. Souders about the following items krs8@psu.edu or Ext. 5220. She is also available to discuss in-house catering options and bookings for travel and lodging.

• Consult the Room Schedule to determine what rooms are available for speakers.
• Submit the Event Scheduling Form
  • The dean must approve any alcoholic beverages
  • Housekeeping will prepare the facility according to details provided on the form
• All speakers must complete the Speakers Agreement Form
• If the speaker is to be paid, they must complete the VISIT form
• The student organization must complete the Speakers Trust Grant Application
• If speaker will be reimbursed for travel, the speaker must sign the Travel Support Form
• Dian Franko (dbf5@psu.edu or Ext. 5293) can design posters for publicity

Forms are saved in PDF format, which requires Adobe® Acrobat® Reader. Click here to get a free copy of Adobe® Acrobat® Reader.